Proceedings of Executive Committee Meeting held on 26th December 2021 at the residence of CA Dinakara Shetty, President, Eshwarnagar Residents’ Welfare Association

Members Attended

1. CA Dinkara Shetty, President
2. Sri Prakash Shenoy, Secretary
3. Sri Nagaraj, Treasurer
4. Sri Srinivas Rao, Advisor
5. Dr. Yajnesh Sharma, Member
6. Dr. Sureshramana Mayya, Member
7. Sri Harish G Kalmadi, Member
8. Sri Shek Norulla, Member
9. Sri Rajkumar Mascreen, Member
10. Sri Ganapathi Kamath, Member
11. Sri Srinivasa Poojari, Member
12. Dr Balachandra Muniyalu, Member
13. Dr. Shyamsunder Bhat, Member
14. Sri Manjunath, Councillor and Member

 The following members and advisors have obtained leave of absence.

1.  Sri Rajavarma Ariga, Vice President
2. Dr. Shuba HNS Rao, Joint Secretary
3. Dr. Gowri, Advisor
4. Prof. HKV Rao, Advisor

 

Details

1. CA Dinkar Shetty, the President of the Association, welcomed the members present at the Meeting.
2.  The Secretary, Mr. Prakash Shenoy read out the proceedings of the AGM  held on 23^rd October 2021 at the Meeting Hall of Sri Babbuswami Temple at Manipal, and the same was approved.
3. The Secretary also read out the minutes of the EC Meeting held on 26^th October 2021 at the residence of CA Dinakar Shetty. The members approved the minutes of the Meeting.
4. Mr. Prakash Shenoy, the Secretary, dwelt in detail the activities carried out after the EC Meeting held on 26^th October 2021, which are as follows:
5. The clean India programme was carried out on 30th October 2021  as per the discussion held at EC Meeting held on 26^th October 2021. The EC members permitted the Association to bear the cost of refreshments to the extent of Rs. 4,000, out of a total cost of Rs. 7,000. The remaining amount of Rs. Udupi City Municipality bore 3,000. The program was held successively from 9 am to 2 pm, deploying six grass cutting machines and 25 Udupi City Municipality staff. Volunteers of ERWA also actively participated in cleaning activities.
6. The inauguration programme was held at 9 am, presided by Ms Sumithra Nayak, the President of UCMC, Dr. Udayakumar Shetty, Commissioner of UCMC was also present on this occasion. ERWA submitted an appeal to the UCMC requesting to solve long pending demands. The appeal covered many issues like – broken/faded road sign boards, lack bus shelter, stormwater, trench deficiencies and highway divider issues.
7. The touching of branches of the tree to the electric poles and consequent power disruptions and electrocution issues was being reported several times to MESCOM as, and when complaints were received in the group, the ERWA would like to conduct a detailed survey and mapping to reduce this problem.
8. d.      Like all other wards of Udupi, the menace related to stray dogs is still continuing and no concrete solution is worked out. The ERWA is will work out a concrete solution in the days to come. It is being observed that the problem of stray dogs can be controlled  to a great extent by enforcing pet control laws, neuter and vaccinate pets, eliminate straying dogs and also it can be reduced if proper containment and disposal of garbage through the Municipal system is done by the residents and student community residing in rental houses and apartments.
9.  The renewal of the registration of ERWA for the year 2021-22 has been complied and a necessary renewal certificate has been obtained from the Sub-Registrar of Societies, DC Office. The necessary fee of Rs. 800 has been paid to the Government.
10. To follow up the letter submitted to Mrs. Sumithra Nayak, President of Udupi City Municipality, it was planned to visit her once again with a revised letter incorporating the signboard details. In this connection, Mr. Manjunath, our Councillor, has been assigned to coordinate the visit during next week. The Secretary of the ERWA presented a detailed map of damaged signboards, the survey report,  the total number of signboards required, and the exact location. He informed the members that fifteen boards were missing, 26 boards required repainting.
11. In connection with the membership drive, it was suggested by Sri Srinivas Rao, our Advisor, that efforts must be made to meet our existing members whose membership dues are pending and request them to pay the arrears. The membership drive may be started next week, and 3 and 4 members could form groups and motivate old existing members. It was also suggested that Mr. Rajavarma Ariga and Sri Srinivasa Rao be involved in the membership drive group due to their knowledge of many older people residing in the locality. It was also suggested to take up the issue of identifying new members after settling the old membership issues.
12. The Treasurer of the Association, Mr. Nagaraj K briefed on the fund position. All the expenses made after the last EC Meeting had been approved.
13.  It was decided that the next EC Meeting be scheduled on 6^th or 13^th February 2022. Dr. Balachandra Muniyal, EC Member, volunteered to host next Meeting at his residence.
14. It was also decided to have refreshments at the beginning of the Meeting as it would cause inconvenience if we order refreshments at the end of the Meeting as the end of Meeting cannot be predicted. Even some members may leave the Meeting early; they miss the refreshments. If the members volunteer to give dinner, it may be served at the end of the Meeting.
15. Mr. Prakash Shenoy, the Secretary of the Association, proposed a vote of thanks to the host, the President, for providing lovely refreshments and hospitality, for the outstanding contribution of all the members. 

Notice of Executive Committee Meeting scheduled on 25th December at the Residence of CA Dinkar Shetty, President of ERWA

 Dear Members,

Our Association's next regular Executive Committee (EC) meeting is scheduled for 26-12-2021 (Sunday) at 7 pm. The meeting will be held at ERWA President CA Dinakar Shetty's residence.

We extend a special invitation to our respected honorary members to attend and help us strengthen our Association. To ensure that the meeting is more purposeful and productive, we kindly request all members to send important points to be covered in the Agenda of the EC meeting.

The draft agenda for the meeting is as follows:

1.    Approval of minutes of the Annual General Meeting held on 26-10-2021, and feedback from members.

2.    Review of minutes of the previous EC meeting held on 26-10-2021.

3.    Report by the Secretary on the activities held since the last EC meeting, and feedback from members for future improvements.

4.    Discussion on matters relating to roadside signboards and the request letter given to UCMC.

5.    Discussion on matters related to membership drive and procedures, including the approval of the admission of Mr. Pramod K. as a new member.

6.    Briefing on the current fund position by the treasurer, and approval of expenses made after the 1st EC meeting.

7.    Collection of pending signatures on the executive member's chart.

8.    Discussion on matters relating to new signatories for the bank account operating.

9.    Deciding and fixing the date, time, and venue for the next EC meeting.

10. Discussion on matters related to future activities.

11. Discussion on matters related to the Newsletter.

12. Discussion on matters related to common utilities such as electricity, street lights, stormwater, garbage disposal, water supply, safety, empty plot nuisance, etc.

13. Any other matter with the permission of the chair.

We hope to see all members at the meeting, and we appreciate your active participation in making our Association a success.

Best regards,

Prakash Shenoy, Secretary