EC meeting at the residence of Dr. Sureshramana Mayya: Held on 21-08-2022

Minutes of the Executive Committee Meeting

Date: 21st August 2022 Location: Mr. Sureshramana Mayya’s residence, 8-96-3, “Ananya”, Acharya Layout, 4th Cross, Dairy Road, Eshwar Nagar, Manipal-576104. Time: 7 PM Meeting Presided by: Mr. Dinakar Shetty, President, ERWA

Members Present:

1. CA Dinakar Shetty (President)
2. Prakash Shenoy (Secretary)
3. Nagaraj K. (Treasurer)
4. Prof. Yagnesh Sharma (EC Member)
5. Mr. Sheik Nurulla (EC Member)
6. Dr. Balachandra Muniyal (EC Member)
7. Prof. Sureshramana Mayya (EC Member)
8. Sri Ganapathi V. Kamath (EC Member)
9. Mr. Rajkumar Mascreen (EC Member)
10. Dr. Arun Maiya (EC Member)
11. Mr. Srinivas Rao K. (Advisory Member)
12. Prof. HKV Rao (Advisory Member)
13. Mr. Manjunath (Special Invitee)

Agenda:

1. Approval of the minutes of the previous EC meeting held on 19th June 2022
2. Report on activities held after the previous EC meeting
3. Financial status of the Association
4. New member update
5. Update on the Diary road concretization project
6. Schedule for the next EC meeting and the 16th Annual General Body meeting
7. Approval of the audited balance sheet for the year ended 31st March 2022
8. Formation of a Working Committee for the AGM
9. Planning and conducting cultural programs for the AGM
10. Pending dues update

 

The President of the Association, Mr. Dinakar Shetty, opened the meeting by welcoming everyone present.

1. The Secretary read out the minutes from the previous Extraordinary General Meeting (ECM) held on 19-06-2022, which were approved by those in attendance.
2. The Secretary then provided a report on the activities that took place after the last ECM.
3. During the last two months, new LED lights have been installed in the colony, replacing older tube lights.
4. The garbage collection service in the colony has improved significantly.
5. Regarding the placement of road signboards, a suggestion was made by one of the Association's advisor members, Mr. Srinivas Rao K. It was agreed that at least 10 to 12 EC members would visit the MLA, Mr. Raghupathi Bhat, along with the Councillor, Mr. Manjunath, in the next two weeks to make sure the work is taken up immediately and completed by September 2022.
6. Dr. Arun Kumar Maiya suggested that the matter of the community park located in front of the milk diary be raised with the MLA as well. However, the suggestion was deferred for another occasion as it was deemed that discussing too many issues would detract from the focus.
7. The Treasurer, Mr. Nagaraj K, provided a financial update for the Association:

a. The bank balance as of 21-08-2022 is Rs. 71346.41. (b) The cash balance on hand is Rs. 2305.00 and the fixed deposit is Rs. 47,236.14.

8. One new member, Ms. Brayal of 7th Cross, has joined the Association.
9. The Councillor, Mr. Manjunath, reported that the Diary road concretization project is underway and the cost of the project is now being covered by UCMC as the government of Karnataka has recently approved Rs. 50 crores for various infrastructure development works in Udupi.
10. It was decided to hold the next EC meeting on 12-11-2022 at the residence of Mr. K. Prakash Shenoy (Shenoy’s Compound, Main Road, Eshwar Nagar).
11. The 16th Annual General Body Meeting of the Association will be held on 17th September 2022 (Saturday) at Vaishnavi Sabha Bhavan, Eshwar Nagar, Manipal, at 6.00 PM.
12. The Treasurer, Mr. Nagaraj, distributed copies of the audited balance sheet for the year ending 31-03-2022 to the members, which were briefed and approved. The balance sheet will be presented for final approval and acceptance at the AGM.
13. 21 days' notice for the AGM will be sent to all registered members of the Association, with the Secretary assigned the responsibility for doing so.
14. It was agreed to form a Working Committee to ensure the smooth conduct of the AGM, with the President to form the committee and call for meetings promptly.
15. The responsibility for planning and conducting cultural programs was given to Mr. Harish G. Kalmadi and Mrs. Shashikala Rajavarma Ariga, as they have the necessary expertise in this area.
16. The President offered to sponsor the entire cost of dinner for the AGM, which was gratefully accepted.
17. A separate list of pending dues will be kept at the reception counter and volunteers will be guided by Mr. Nagaraj, the Treasurer, to properly brief and guide members on the matter

Some of the snaps of the meeting are given below: